Information and Reference Desk: Outside Users

Continuing Scholars	Special Borrowers
Summit Visiting Patron	Computer Workstation Use Policy

 

Continuing Scholars

Students who require library privileges during a term of non-course enrollment (for example, during thesis research or to finish incompletes) need to pay the $50 Continuing Access Fee. Either the Business Office (in Lieuallen Administration Bldg.) or Lori Pagel in the library can charge this fee to your account (detail code A077).

The Continuing Access Fee provides you standard student access to library facilities and collections, most notably borrowing from the local collection and through Summit or Interlibrary Loan, as well as off-campus access to the subscription databases. The student is still liable for applicable overdue fines and replacement costs.

Please note that reactivating your account is a manual process–there is no automatic connection between the payment and the activation process, or even a notification to us that you are doing this. You must present confirmation to us that this charge has been added to your account: either a) present to the Checkout Desk a receipt from your WolfWeb account showing the charge, or b) ask pagell@wou.edu to confirm your payment. Then, during standard business hours, we can make the changes necessary for you to have access.

This same fee is charged to Independent Scholars.

Summit Visiting Patron

1. Have patron fill out “Summit Visiting Patron Information” application located in top right hand drawer of the checkout desk.
2. Check that patron does not have an existing record in Alma. If they do it will need to be edited with the current information. 
3. If the patron didn’t list a WOU Vnumber (University ID#) on their application and it’s not listed in an existing patron record: go to Intranet then click Look up your WOU ID and enter requested information into search boxes. If it brings up a record – confirm it matches the patron name and write vnumber on the form.
4. Visit the patron’s library website to verify they are a current student, staff, faculty member. In Intranet click Log in to other Summit libraries then click on university that they belong to. Have patron key their information on the Login page. When page is loaded look in Personal Settings for User group and Expiry Date and write information on application. Log out of patron record. 
5. If you didn’t find an existing patron record:
   • Click Manage Patron Services then click Register New User.
   • Enter name into fields: Last name, First name and Middle Name.
   • Enter Birth date.
   • Primary identifier: Delete long number. Enter the patrons Vnumber in this field. If they don’t have one, then enter the Cnumber from the brown special borrower card or ID number from their university.
   • User Group: select Summit Visiting
   • Expiration date is end of current term at their school or June 15^th for Faculty/Staff. Students can update their application each term & faculty/staff each year.
   • Password: It needs to be at least 8 characters with 1 capital letter & 1 number. Select the force password change on next login.
   • Enter email address. (Courtesy notices are delivered via email only).
   • Enter address.
   • Enter phone number.
   • Click Update User
   • Click on ID number. Click Identifiers tab. Click Add Identifier. Identifier Type: choose Barcode. Value: scan barcode on brown special borrower card or from patron’s university ID card. Click Add and Close. Click Save.

*It may take a few days for patron to be updated in Proxy Server before they can order summit items to be delivered here. Notify Camila or Lori P.

 

Back to Top

Special Borrowers

To become a Special Borrower, an applicant must meet one of the following criteria:

1. Area Resident: Individuals living in Polk, Yamhill, Marion, Linn or Benton counties are eligible for a Special Borrower Card.
   1. Resident must be at least 18 years of age.
2. Western Oregon University/Western Oregon State College/Oregon College of Education/Oregon Normal School Alumni.
3. Oregon Military Academy participant.
4. Spouse of WOU faculty or staff (not student spouse).
5. Current student, faculty, or staff member of another college located in one of the counties listed above.  [Corban College or Linn-Benton Community College].

 

Special Borrowers must observe the following policies:

1. General, juvenile, document, and recreational book collection material may be checked out for a 6-week period. (No AV, Recreational Videos, or K-12 items).
2. The Special Borrower Card is not transferable.
3. Cards are renewable on their expiration date if the patron has no outstanding fines/charges or unreturned items.
4. Courtesy notices are sent only via email.
5. Interlibrary loan and Summit borrowing are not available to Special Borrowers. 
6. It is the responsibility of the card holder to notify the library immediately of any change of name, address, telephone number, or email.
7. Items must be returned to this library. Book drops are located outside the East & West entrances and 1 inside the building. Return receipts are sent through email.
8. Fines for overdue items are set at the rate of $0.50 per item per day, maximum $20.00 per item.  Special Borrowers should pay their fines/fees at the Cashiers window in the WOU Administration Building as they are assessed and billed.
9. Privileges are suspended if total unpaid charges reach $10.00 and remain suspended until they are paid.  You may be asked to show a receipt of payment for verification.
10. If an overdue item has reached 40 days overdue and has not been returned, the patron is billed for the replacement of the item in addition to the fine:

                        Replacement fee:                  $75.00

                        Processing fee:                     $20.00

                        Fine:                                      $20.00

                        Total:                                    $115.00

If the item is returned before a replacement has been ordered or within one year of the due date, whichever comes first, the replacement and processing fee of $95.00 is refunded. The overdue fine continues to be the responsibility of the Special Borrower. Borrowing privileges are suspended until the item is returned and all fines/fees are paid.

If the item has not been returned within one year or is returned after a replacement item has been ordered, the full assessment must be paid.

Renewals are possible if not on hold for another borrower.

• Items can be renewed once: phone & online renewals are allowed. 
• Items are subject to recall if needed by WOU students, staff or faculty.

 

Hamersly Library web page: library.wou.edu

Hover over Accounts and then click on Summit Visiting & Community Patrons.

WOU Username: enter V-number, C-number, or barcode

Password: enter last name

 

Click Renew button for each item you wish to renew.

 

Back to Top

Computer Workstation Use Policy

Hamersly Library provides access to the reference area workstations for educational purposes including reference, research and class assignments. The Library adheres to Western’s policy for Acceptable Use of Computing Resources.

Primary Users
Students, faculty and staff of Western Oregon University are considered primary users and will be given priority in the use of the workstations. High school students who are also enrolled in classes at Western are considered primary users. Use is limited to 30 minutes if other primary users are waiting.

Community Users
Community members, 18 years of age and older may use the workstations for educational purposes, but only during hours of low use when workstations are still available to primary users.

High School Students
High school students may have community user privileges only if accompanied by a parent, legal guardian, or teacher, or with identification showing they are part of a WOU sponsored program, or with pre-arranged permission slips from a teacher or WOU library staff member.

• Note: Students under high school age are allowed to use Hamersly Library computers, books, and all other resources only when accompanied by a parent, legal guardian, or teacher.

Procedures for community users, including authorized high school students

• Sign in at the Information Desk. A photo ID is required.
• Use is limited. You will be asked to relinquish the workstation at any time if it is needed by a primary user.
• Black and white printing is free for community users within reasonable quantity.
• All users of U.S. government information may access the workstations without any of the restrictions outlined above.
   

Back to top