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Hamersly Library

Uploading Your Thesis to Digital Commons: Home

This guide explains the process for uploading a thesis and any revisions to Digital Commons.

Overview

DigitalCommons@WOU (DC@WOU) is the library's institutional repository – a website that holds and displays faculty and student research and scholarship.

The library is working with your program to add your paper, project or presentation to more widely share the work being done on the Western Oregon University campus.share Western Oregon University’s research and scholarship with a broader community by adding your paper, project or presentation to DC@WOU.

This guide is intended to serve as a reference throughout the process. 

First Steps: Preparing Your Paper, Project or Presentation

Once you have met with your thesis advisor and had your topic approved, you need to create a record for your thesis in the system.

This record is what you will update when your first draft is complete and ready for advisor feedback, and also what the public will eventually see when your thesis is complete.

Signing Up for Digital Commons / Logging In to Submit Research

1. Go to http://digitalcommons.wou.edu

2. Click submit research on the left-hand side

Digital Commons window showing the submit research button

3. Click Master's of Arts in Interpreting Studies (MAIS) Theses, or whichever link is most appropriate, under student scholarship

Digital Commons window showing submit research window

4. If you already have a Digital Commons account, log in using your e-mail and password. If this is your first time using Digital Commons, you will need to create an account with the button at the bottom of the screen. You may need to follow steps 1-3 again to return to the thesis submission screen after creating an account.

Creating the Record

Once you have logged in, you will see the thesis submission form. You will fill in as much information as possible at this point, but don't need to worry about having all of it yet. All this information can be updated in future revisions as you work towards completion of your thesis.

The form will ask you for some information regarding your thesis.  At a minimum, you must input:

  • Title - The title, or working title, of your thesis.
  • Author - Your name and e-mail as you want them to appear on the finished product. This will auto-fill from your account information, but you can edit it if needed.
  • Upload Full Text - Eventually you will load your entire thesis using this section of the form. For now, select upload file from your computer and upload a file containing what information about your thesis you have.

Once you have entered all your information, click submit. You may get an automatically-generated e-mail notifying you that the file you uploaded has been converted to PDF. If you receive this e-mail, you can safely ignore it.

Additional fields you will need to fill out at some point before your thesis can be published are:

  • Exit Requirement - Is this a thesis, professional project, action research, or portfolio? In most cases, the default option of "thesis" is appropriate.
  • Degree Name - Select Masters of Arts in Interpreting Studies.
  • Committee Chair and Committee Members - Enters the names of known committee members in these fields.
  • Embargo Period - An embargo is the period of time that passes between your thesis's completion and its availability to the public. Unless there is a specific reason that your thesis needs an embargo and you have already discussed this with your thesis advisor, select No Embargo Required. The sooner a thesis is publicly available, the more people will be able to find and use your research.
  • Keywords - Select up to six specific keywords, separated with commas. Keywords are optional.
  • Subject Categories - The subject categories for your file determine where it appears in the Digital Commons Network. The system will automatically select the subjects most appropriate for MAIS theses. It is not recommended that you add additional subject categories to your thesis in most cases. Instead, use the keywords field above. If you think an additional subject category is needed for your thesis, please contact Sue Kunda (kundas@wou.edu) or Stewart Baker (bakersc@wou.edu).
  • Abstract - Place the abstract for your thesis in this field.
  • Creative Commons License - If you would like to release your thesis under a Creative Commons license, select it here. For questions about Creative commons, please contact Sue Kunda (kundas@wou.edu) or Stewart Baker (bakersc@wou.edu).
  • Additional Files - You can add additional files if you have them.
  • Streaming Media - If you wish to include a link to streaming media with your thesis (e.g. video of you signing) you may do so by pasting the link here. Your file must be hosted offsite with YouTube, Vimeo, or other services.

Making Changes to Your Record and Uploading New Drafts

When you have completed your first draft, go to http://digitalcommons.wou.edu and click My DC in the top right corner.

Digital Commons banner with my DC button

At the bottom of this page, you will see a section titled Master's of Arts in Interpreting Studies (MAIS) Theses with your thesis listed below. Click the title of your thesis and then click "revise thesis" to make changes to the thesis record or to upload a new draft using the same form as described in "Creating the Record" above. The form will remember your previous data, so you do not need to re-enter all your data after the first time.

To make changes to the form describing your thesis, simply type it in the relevant field.

If you need to upload a new draft, scroll to the bottom of the form and select Choose File under the Upload Full Text header.

upload full text button

Receiving Comments

When your thesis committee has comments, you will receive an e-mail letting you know what changes are needed.

Do not be alarmed if you receive a notice saying major revisions are required—this is just the way the system describes revisions.

If your committee is using track changes in Word, you can view comments by clicking "Download Native." Otherwise, you should see comments once you click the link in the e-mail.

Once you have responded to the comments from your committee, you can upload a revision to Digital Commons using the same procedure as described above.

 

Final Steps

Once your thesis has been approved by your committee, you're ready to submit the final version!

This is the same process as uploading a revision of your file, above.

Where Can I View My Finished Thesis?

Once it has been processed by library employees, your finished thesis will appear as a downloadable PDF at http://digitalcommons.wou.edu/theses. You should receive an e-mail with a direct link to your thesis when it is available.

People from around the world will also be able to find your research, either in Google or other search engines, or via the Digital Commons Network at http://network.bepress.com/. By logging into your Digital Commons @ WOU account, you will be able to access a dashboard which lists the number, date, and location of downloads for your thesis.

Librarian

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Stewart Baker
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Hamersly Library 208A
503-838-8890
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