Access the Astra Scheduler software via your WOU Portal page
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Login using your WOU ID and password.
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Click the link in near the middle of the screen to to be taken to the request form.
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Select the 'Hamersly Library Event Request' to proceed.
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Fill in the basic request form details
Your name and WOU email will automatically be populated in the request window.
- Please assign a unique group name
- Indicate the number of individuals who will be in the room at one time.
- Proceed using the 'Add Meeting' link.
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Single meeting request
- Select the start and end times (remember the 4-hour limitation)
- Select the date for the meeting (same start/end date)
- Click 'Add Meeting' to proceed
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Multiple meeting request
- Select the dates you'd like to request a meeting.
- Selected dates are in dark blue
- The current date will be in light blue
- Select the start and end times (remember the 4-hour limitation)
- Click the
to generate the meetings as a list in the right-side box. The default group name will mimic the event name, but you can change it.
- Click the +/- symbol to see all meetings in the group.
- Click 'Add Meeting' to proceed
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(Optional) selecting a room
Note: If you require use of a specific room, such as a conference room to practice a presentation, please contact the information desk directly. Otherwise, you may be reassigned a different room based on the number of people in your group.
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- Click the 'Request Rooms' link to procced.
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Room Selection
- Click the 'Room' column to sort the rooms numerically
- Select an available room of choice
- Green: Selected
- Yellow: Room is not available on a specific date of a multi- or recurring reservation request
- Red: Room is unavailable.
- Information about the room can be seen by hovering over the small target icon.
- Once finished, click the 'OK' button.
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Submitting Completed Request
Click the 'Submit' button to send your request to the library staff. You will receive a total of two (2) emails from Astra regarding your request:
1) That the request was submitted,
3) A final confirmation email with approved dates/times and room assignments.
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